Paper Author Information

Author Information

The Proceedings for the 1996 ASME Design Engineering Conference and Computers in Engineering Conference will be on CD-ROM. There will not be a printed Proceedings. There will, however, be a single bound volume of Extended Abstracts. Every attendee will receive the CD-ROM and volume of Extended Abstracts as part of their Registration Fee.

Each author must provide BOTH a printed and electronic version of i) the paper, 12 page maximum length, and ii) the extended abstract, 1 page. The hard copy version of the paper is used to ensure the electronic conversion is achieved correctly. The electronic version of the extended abstract will be made part of the Conference Web Page.

Manuscripts due: December 15, 1995

Notification of acceptance: March 15, 1995

FINAL SUBMISSION DEADLINE: April 15, 1995

Final Submission Checklist

The Final Submission of a Paper accepted for presentation at the conference and publication in the proceedings is to be mailed to:

Barbara Signorelli
ASME International
345 East 47th Street
New York, NY 10017
(212) 705-7779, fax: (212) 705-7841, signorllib@asme.org

and consists of:

The ASME Copyright Transfer Form. This is the form MP1903 which must be provided for publication of your paper. I have copied the post-script version of this form from Web Page of The ASME Journal of Mechanical Design.
The ASME Document Tracking Form. This is a single page form provided directly by ASME in the author's kit. On this form is your ASME Paper Number which is to be placed on the first page of your paper. You are to fill out the Title and Corresponding Author information. ASME Publications will use this to track the conversion process for the CD-ROM.
A printed copy of the Paper, 12 page maximum with preferably color figures. The format for the paper is described in detail under the heading Paper Format Specifications ;
An identically formated electronic version of the Paper. Please provide this on a 3.5in diskette. The CD-ROM contractor is able to convert all wordpocessing software and drawing software to the PDF format used by "Acrobat" the CD search routine. To facilitate this coversion see the information about it under Electronic Submission for the CD-ROM Proceedings;
A printed copy of the Extended Abstract. This is a new requirement for this conference that is meant to serve as "streamlined" printed conference proceedings. The maximum length is 1 page, the form is described under Book of Extended Abstracts;
An ASCII version of the Extended Abstract. This is to be formated for distribution over the Conference Web Page. Please provide this on a separate 3.5in diskette.

Paper Format Specifications

The formats presented here are to be used to layout the paper in both its electronic and printed form for the Final Submission.

Specifications

Length: 12 pages with figures.

Page Format: 8-1/2in by 11in, 2-column format. Here is a picture of the layout.

Margins:

Top margin:
1. First page: 2-1/2in (3.3cm) to Title Block, 5-3/16in (13.2cm) to Text (this can vary with the size of the title block);
2. Subsequent pages: 1-1/8in (2.8cm) to Text;
Left margin: 1/2in (1.3cm);
Right margin: 1/2in (1.3cm);
Bottom margin: 1-1/8in (2.8cm);
Between columns: 3/8in (3.8cm).

Justification: Center title. Headings are flush left. The text is flush left and right justified.

Indentation: Indent each paragraph 1/4 in (0.6cm).

Pagination: Number each page at the center of the bottom margin, including page 1.

Fonts:

Text: Times Roman, 10pt;
Footnotes: Times Roman 8pt;
Title: Helvetica Bold 12pt, All capitals, Leading 14pt (distance between baselines);
Author names: Helvetica Bold 10pt, Capitalize first letters, Leading 12pt;
Author affiliations: Helvetica 10pt, Capitalize first letters, Leading 12pt (distance between baselines);
Abstract heading: Helvetica Bold 10pt, All capitals;
Abstract text: Times Roman, 10pt;
Heading format:
1. Headings: Helvetica Bold 10pt, All capitals, flush left, text on next line;
2. Sub Headings: Helvetica Bold 10pt, Capitalize first letter, flush left, text on next line;
3. Sub Sub Headings: Hevetical Bold 10pt, Capitalize first letter, indent 0.25in, continue text on the same line;

Line spacing:

Three blank lines between last line of author affiliations in the title block and the start of the text.
Single space text.
Two blank lines between the end of a section and the next heading.

Author affiliations: Center affiliations under the authors name. List academic department or company division, university or company name, postal address, city, state (spelled out), zip code, country name, telephone, fax, and e-mail.

Multiple author positioning: Try to position two or three authors and affiliations across the title page within the specified margins. For four authors, position two across the page with two blank lines between the end of the affiliations of the first two and the names of the second two.

Text Citation: Citations in the body of the paper use the last name of the author and the year of publication of the reference enclosed in parentheses, as follows: "It was shown by Prusa (1983) that the width of the plume decreases under these conditions." or "It has been shown that the width of the plume decreases under these conditions (Prusa, 1983)." In the case of two authors, use both last names separated by ``and''. For three or more authors, use the last name of the first author and ``et al.'' If two or more references have the same author(s) and the same year of publication, distinguish the references by appending a lowercase letter ``a'' to the year of publication of the first cited, a letter ``b'' to the second cited, etc.

Reference List: References to original sources for cited material should be listed together at the end of the paper; footnotes should not be used for this purpose. Each reference should begin with the last name of each author followed by his initials. Arrange the list in alphabetical order. The heading "References" is in Helvetica Bold 10pt. The entries are in Times Roman 10pt.

(1) Reference to journal articles, papers in conference proceedings, or any other collection of works by numerous authors should include: year of publication, full title of the cited article, full name of the publication in which it appeared, volume number, inclusive page numbers of the cited article.

(2) Reference to textbooks, monographs, theses, and technical reports should include: year of publication, full title of the publication, publisher, city of publication, inclusive page numbers of the work being cited.

Titles of books, periodicals, and conference proceedings should be in italics.

Example References
Kwon, O. K., and Pletcher, R. H., 1981, ``Prediction of the Incompressible Flow Over a Rearward-Facing Step,'' Technical Report HTL-26, CFD-4, Iowa State Univ., Ames, IA.

Lee, Y., Korpela, S. A., and Horne, R. N., 1982, ``Structure of Multi- Cellular Natural Convection in a Tall Vertical Annulus,'' Proceedings, 7th International Heat Transfer Conference, U. Grigul et al., ed., Hemisphere Publishing Corp., Washington, D.C., Vol. 2, pp. 221- 226.

Sparrow, E. M., 1980b, ``Forced-Convection Heat Transfer in a Duct Having Spanwise-Periodic Rectangular Protuberances,'' Numerical Heat Transfer, Vol. 3, pp. 149-167.

Book of Extended Abstracts

Extended abstracts are to be distributed at the conference in a 7x10 book, and over the WWW in ASCII format. Prepare the Extended Abstract on 8-1/2x11in page. The 7x10in page will be printed from this original (not reduced), with its top edge centered and aligned with the top of 8-1/2x11in page.

Please use the following specifications to prepare this Extended Abstract for printing.

Length: 1 page.

Page Format: 8-1/2in by 11in, 1-column format. To be reproduced without reduction on a 7x10in page.

Margins on an 8-1/2x11in page:

1in from top to title block,
1-3/8in from sides to text,
2in from bottom to text.

Justification: Center title. The text is flush left and right justified.

Indentation: Indent each paragraph 1/4 in (0.6cm).

Pagination: Do not number the page.

Fonts:

Text: Times Roman, 10pt;
Footnotes: Times Roman 8pt;
Title: Helvetica Bold 12pt, All capitals, Leading 14pt;
Author names: Helvetica Bold 10pt, Capitalize first letters, Leading 12pt (distance between baselines);
Author affiliations: Helvetica 10pt, Capitalize first letters, Leading 12pt.

Line spacing:

Three blank lines between last line of author affiliations in the title block and the start of the text.
Single space text.

Electronic Submission for the CD-ROM Proceedings

A CD-ROM format has been approved for the conference proceedings. This format allows papers of length up to 12 equivalent printed pages with color figures. The papers must be submitted in printed form for review. Please take the opportunity of the CD-ROM format to use color effectively in the presentation of your research. One of the primary goals of the CD-ROM format is to increase the quality of the presentation in the papers in the Proceedings.

Authors unable to provide an electronic version of their final manuscripts should contact ASME publications manager Janet Weinrib at (212) 705-7696 or weinribj.staff@asme.org.

Wordprocessing and Drawing Software

ASME has contracted with a "conversion house" to convert the electronic version of each paper to a standard PDF format used by the CD-ROM software. This contractor has access to many different wordprocessing and drawing packages and can be flexible in adapting to the needs of various authors.

However, to streamline the submission and conversion process, and to minimize the potential for errors, ASME makes the following recommendations.

Wordprocessing: The recommended software is Word or WordPerfect for either Macintosh or Windows based personal computers (the highest version available to you). Provide the paper in BOTH the native formatted version AND an EPS formatted version. This provides redundancy in case there are any problems.

If you do not have access to Word or WordPerfect. Save the file in i) its native format, ii) the EPS format (if available), AND iii) either:

a version translated to Word or WordPerfect by the "save as" function; or
a version translated to RTF (rich text format) also using "save as."

Examples of wordprocessing software for which this should be successful are:

Macintosh platforms: ClarisWorks, MacWrite II, MacWrite Pro, Nisus, MicroSoft Works, WriteNow, AppleWorks; and
Windows platforms: Ami Pro, ClarisWorks, MicroSoft Works, MultiMate, WordStar, XYWrite.

LaTeX style file

The ASME has prepared a new LaTeX style file with a banner that identifies the conference. This style file is on the diskette that arrives in your authors kit. I have modified this style file slightly and attached it here:

the style file asmenew.sty;
an example LaTeX file SAMPLE.TEX.

Open these locations and save the files. Some additional modifications of the style file may be required. Contact "jmmccart@uci.edu" if you need assistance.

Drawing: Graphics should be saved using TIFF or PICT formats, if possible. Most native bitmap formats should be useable.

Graphics can also be submitted in the formats: PC Paintbrush (PCX), Ventura Publisher (IMG and GM), Windows Bitmap (BMP), Windows MetaFile (WMF), and WordPerfect (WPG).

If necessary, the following formats can be used as alternatives: AutoCad (DXF), Harvard Graphics (CGM), Lotus Freelance (CGM) and Lotus (PIC).